Manage Divisions

Divisions are an optional way to organize workflows and to define which studies admins, technologists/sonographers, and office staff can access. Divisions do not define which studies reading or referring physicians can access. Their access is based on the assignment of studies to their reading or referring group.

Two common ways of using divisions are to limit access to studies based on location or based on the technologist/sonographer.

To add or edit a division:

1.In the main menu, click Admin.

2.In the menu on the left, select Divisions.

3.To add a division: At the bottom of the page, click the Add new Division button.
To edit a division: Find the group in the list and click the edit icon in the ID column.

You will see the same tabs and options whether you are adding or editing a division. Edits made here apply only to the selected division. Users outside the selected division are not affected.

General settings tab

In the General settings tab, Code and Name are the only required fields. The Code field allows a maximum of five alphanumeric characters.

All other fields are optional.

Disable reporting: If this box is checked, study reports are deactivated. Please contact Studycast Support before checking this box.

Skip New status: If checked, the study status New is not used. The Preliminary status is applied when studies are uploaded.

Skip Reviewed status: If checked, the study status Reviewed is not used. When a reading doctor approves a study, the status is changed from Preliminary to Final.

Study report logo source: Choose the logo that should be included in study reports for users in this division:

•Division Logo Image: Study reports will include the logo image you upload in the Division Logo Image Tab for this division.

•Referring Group Logo Image: Study reports will include the logo image you upload for each referring group in this division. For referring groups that do not have an image, study reports will include the division's logo image. For information about referring group logo images, see Manage Referring Groups.

•Reading Group Logo Image: Study reports will include the logo image you upload for each reading group in this division. For reading groups that do not have an image, study reports will include the division's logo image. For information about reading group logo images, see Manage Reading Groups.

Notification error contact: The email address in this field will receive the Notification Error report for the division each morning at 7:00 am if there are any notification errors, such as a fax that could not be delivered.  

Notifications tab

The Studycast system can be set up to notify users automatically when studies are ready for review or are approved. Notifications can be sent by email, fax, or text message (SMS). To set up notifications, you must contact Studycast Support.

Once notifications are set up, the administrator can add to the list of users who receive the notifications.

To add a user to this list, enter an email address, phone number, or SMS address, and click Add. To look up the correct SMS address format, see SMS Gateways.

To remove an item from the notifications list, check the box next to that item and click Remove Selected.

Logo image tab

Study reports can be customized to include a logo. A single logo can be used for all study reports across all divisions, or you can use a different logo for each division, referring group, and reading group.

To upload a logo image for the division:

1.Click the Select and upload new logo button.

2.Locate and add the image file.

Acceptable file formats

•.jpg/.jpeg

•.gif

•.png

Users tab

On this tab you can remove users from the division.

To remove a user:

1.Uncheck the box next to that user.

2.Click Save at the top of the screen.

Note: To add a user to a group, you must modify the user. For instructions, see Add Users to a Group.